
In the “Find What” box, delete any existing text or characters and then type a single hyphen character.

On the “Home” tab, click “Replace” or just press Ctrl+H.

Let’s replace all the regular hyphens with non-breaking hyphens so that doesn’t happen. Click the “OK” button and then close the Find and Replace window.Īll occurrences of the word “Section” have now been replaced with the section character.Įxample Two: Replace a Regular Hyphen with a Non-Breaking Hyphenįor this next example, notice there are quite a few hyphenated words in our sample paragraph, including three occurrences where the hyphenated words are separated on different lines. In this example, 16 replacements were made.
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Notice that the “Replace With” box now contains the text “^%”-this is Word’s code for that section symbol. Type the word “Section” into the “Find What” box and then click the “More >” button to expand the Find and Replace options.Ĭlick in the “Replace With” box to put your insertion point there and then click the “Special” button.Ĭlick “Section Character” from the dropdown list. Switch over to the “Home” tab on Word’s Ribbon and then click “Replace.” Alternatively, you can press Ctrl+H. You need to replace every occurrence of the word “Section” with a section symbol. Its icon looks like the paragraph symbol. Note: If you don’t see the special characters in your document, you can turn them on by clicking the Show/Hide button on the Ribbon. Let’s say your document looks something like this: Example One: Replace Text with a Special Character There are too many special characters to detail all of them, but let’s take a look at a few general examples of how searching and replacing those characters works. But there’s a faster way–just search for every occurrence of two paragraph marks and replace it with one paragraph mark.

One way to correct the paragraph spacing would be to press the Delete key every time you see an extra paragraph mark. After clicking Show/Hide, you discover that in some cases, there are two paragraph marks instead of one. The report is well written, but there is inconsistent paragraph spacing throughout.

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